1. Non-refundable deposit - is needed in order to secure your wedding date. This deposit is payable within 2 weeks of making the provisional booking. Should there be an enquiry for the same date before the 14 day period is over you will be contacted and asked to make a decision on whether you would like to confirm your tentative reservation. Failing that your provisional booking will fall away.
   
   
2. Accommodation is limited and will be sold to your guests on a first come first served basis. Please note that we do not allow block bookings to be made on accommodation unless all rooms are paid for in full at the time of booking.
   
   For standard accommodation bookings we require a 50% deposit from guests wanting to stay for your wedding 7 days after you have secured your wedding date. 100% full payment must be made at least two months before arrival. All rooms which have not been paid for in full two months before your wedding will be released to the general public and our normal cancellation terms will apply.
   
   Children pay full price per bed reserved. Where children are accommodated in the same room as their parents 50% will be charged for a mattress to be made up on the floor. Please note that only a selected few rooms can take mattresses. Babies are not charge for but guests are encouraged to supply their own travel cots.
   
   
3. Menu. Please note that La Tala Restaurant will be responsible for all catering at venues specified by your coordinator. Outside catering will only be agreed to under the following circumstances:
   
   
   • You require specialist catering such as Halaal or Kosher. In the event of the entire wedding being catered for by an outside Kosher or Halaal specialist a surcharge per person will be applicable.
     
     
   • A marquee wedding has been requested due to the fact that all available venues at Tala have been booked out and the La Tala Restaurant has reached its catering capacity. You will then be permitted to bring in outside caterers; a surcharge per person will be applicable.
     
     
   Should you wish to inter-change the Tala menu options, please speak to your coordinator or our in-house chef.
   
   Children 3-12 years who attend a wedding at Tala shall eat at half price.
   
   
4. Bar
   • Corkage:
     Tala does not allow any beverages to be brought onto Tala’s premises except under exceptional circumstances such as a special import should our cellar master be unable to order these himself. We need to be informed of this intention well in advance.
     
     
   • Welcome Drinks:
     A maximum of 3 welcoming drinks may be selected from the choices below:
     
     • Pimms and Lemonade
     • Champagne and OJ
     • Mojito’s (Alcoholic or Non-alcoholic)
     • Port / Sherry
     • Tea / Coffee
     • Fruit Juice
       
       
   • Open Bar:
     Your wedding coordinator will go through your list of drinks required in the bar with you at your final meeting. A finalized list and bar requirements (including wines and champagne) will be required two weeks before your wedding date. This will also allow us enough time for your wine order to be done.
     
     Should you be running an open bar and want to set a bar limit on drinks, an hourly sub-total update will be presented to you or to the person of your choice (this is usually your master of ceremonies unless otherwise advised)
     
     ANY CHANGES TO BAR REQUIREMENTS AT ANY STAGE MUST BE DONE SO IN WRITING
     
     
   • Cash (Credit Card) Bar: TALA CARRIES A NO CASH POLICY AND NO CASH WILL BE ACCEPTED AT ANY STAGE.
     Each guest which would like to purchase drinks at Tala on their own account will be requested to hand in their credit card and in turn they will be given a unique number which they will need to present during the course of the evening when purchasing drinks at the bar. At the end of the evening they can return their unique number and be given back their credit card after they have settled their bill.
     
     Tala will not be held responsible at the end of the evening if the guest does not agree with the bill presented for payment.
     
     Once the total account has been recorded and signed off by your guest at the end of the evening and the amount has been swiped through the credit card machine, all documents will be returned to the guest.
     
     Should any guests leave without signing off their bill an automatic transaction will be made by us to your account by the coordinator, as well as any other sundry expenses the guest may have incurred during their visit to Tala.
     
     
5. Set up and cut off times - if our Tala coordinator is setting up your venue she will start set up the day before the wedding dependant on the availability. All décor needs to be delivered to Tala by 3pm 2 days before your wedding.
   
   Should you have contracted an outside décor company to set up any of the permanent Tala venues the following set up and cut off times must be adhered to:
   
   
   • Set up time is during the hours of 07h00 to 12h00 on the day of your wedding unless prior arrangements have been made to set up the venue the day before the date of your wedding.
     
     
   • An overtime rate for the use of the venue on the night of the wedding for every hour or part thereof after 23h59 will be charged automatically to your account.
     
     
   • There will be no break down fee charged if Tala was responsible for the set up of your venue however overtime rate per hour, over and above the use of the venue charge, will also be charged if you have contracted a décor company and Tala staff are required to clear up and break down after.
     
     
   • Should you have reserved a bush site with a marquee, set up of the venue may be arranged for a day or two in advance and break down arrangements with your coordinator must be done by no later than 17h00 on the day after your wedding has taken place unless otherwise arranged.
     
     
   • It will be the duty of your marquee and décor company to arrange security of the venue while it is unattended, arrangements for outside or our in-house security company to be arranged with our Tala coordinator.
     
     
6. Furniture and Equipment - Tala will provide standard round tables and chairs standard to the venue at no extra cost (refer to chairs clause in wedding portfolio). Any further requirements may be hired at cost to the client.
   
   All linen, favors (anything that needs to be set up on the tables) needs to be brought to Tala 2 days before the wedding at the very latest.
   
   Wall décor in the venues may not be removed. The use of nails or hooks in walls or ceilings must be cleared with your coordinator first.
   
   All candles should be displayed on tables in full glass holders. There will be a surcharge for any stained linen due to candles, red wine etc.
   
   All draping of walls and doors etc will be for your cost.
   
   Any damage to Tala property will be for your account.
   
   Tala will not be held responsible for any loss or damage to hired property including linen, serviettes, cutlery, crockery, candle holders, draping, etc.
   
   Right of admission reserved - loud music, speeding, hooting, walking around reserve unaccompanied by a ranger, sleeping in cars, drunken behavior, domestic animals, etc. will not be permitted on the premises.
   
   Prices are subject to change without prior notice as mentioned in other sections of this document.
   
   
7. Breakfast / Brunch Weddings setup in La Tala Restaurant may only start after 16h00 the day before the wedding, depending on availability or if alternative arrangements have been made with your coordinator.
   
   La Tala Restaurant will make alternative arrangements for dinner guests the evening before the wedding brunch. This will either take place as a braai in the Aloe Boma or at one of the other Tala venues, depending on the weather.
   
   La Tala Restaurant brunch wedding hours will start at 08h00 to 11h30.
   Clearing will start immediately thereafter in preparation for the normal lunch guests.
   
   
8. Meetings and Payment Procedures
   
   Tala will only confirm your booking once we have received the proof of payment of your non-refundable deposit.
   
   Menu’s and menu prices must be confirmed 30 days prior to your wedding date.
   
   You will be required to do a final meeting with our coordinator 14 days before the wedding to confirm the following:
   
   
   • final numbers
   • wedding day set-up and procedures
   • full payment of your pro-forma invoice (this will include the venue hire, food, welcoming drinks and snacks etc)
     
     Payments to be settled on the evening of the wedding or the morning thereafter:
     
     
   • Full bar bill
   • Any overtime or damages costs
     
     
9. Gate Entry - Wedding guests will not be required to pay the day entry fee on the day of the wedding on the condition that the bridal party provides us with a complete guest list the week before the wedding. A copy of this will be attached to our indemnity form. On the day of the wedding it will be compulsory for every guest to sign in before being allowed entry into Tala.
   
   Gate entry is applicable to guests arriving for breakfast with the bridal couple the next morning, should they not have stayed in the reserve.
   
   
10. Honeymoon Suite - 50 guests or more would qualify the bride and groom for a complimentary bed and breakfast honeymoon suite at a luxury lodge on the night of the wedding.
    
    
11. Risk, Loss or Damage - Due to the Eskom load shedding, Tala will not be held responsible for interruption of service. We do have a standby emergency backup generator but may not necessarily be able to supply power to overloading electricity requirements over and above the normal necessaries. It is therefore advisable that you would arrange candles on all your tables. These candles must be placed in candle holders and not directly onto the tablecloths.
    
    Tala and its employees or anyone else employed at the wedding, will not be held responsible to any loss or damages to any persons, due to negligence or any other cause whatsoever.
    
    It is important that all valuable property and garden or indoor décor is removed after the wedding as Tala will not be held responsible for any losses. (You may arrange storage with your coordinator).
    
    Any damages to Tala property by suppliers during the build-up or break-down of the venue will be billed to you directly.
    
    Décor and props must be removed before 12h00 the day after the wedding unless otherwise specified by your coordinator.
    
    
    
12. Cancellations - In the event of your deposit not being received within 14 days of your provisional booking Tala has the right to cancel this booking and to sell it to the next client without notification to you. Tala will under no circumstances refund your deposit in the event of canceling or rescheduling your date. In the event of you canceling your wedding or rescheduling your wedding date all monies received by either you or your guests for accommodation or for any other services, will only be refunded should we be able to resell your venue, as well as cover all costs that you may have incurred we will then refund the full deposit.
    
    In the event of Tala not receiving payment on the stipulated dates we have the right to cancel a booking after giving the client notice in writing, unless alternative arrangements have been made. Tala will assist the client in working out an approximate costing on the full wedding budget and will allow monthly payment options starting four months before the wedding in order for the client to be-able to meet the stipulated dates.
    
    Tala reserves the right to cancel any booking forthwith and without liability on its part in the event of any unforeseen circumstances such as fire damage, political unrest or any other cause beyond the control of Tala.
    
    In the unlikely event of this happening Tala will do all in its power to assist you in finding alternative venues or booking an alternative date.
    
    The final number of guests as discussed at the final meeting will be charged for unless the numbers are greater.
    
    Overnight accommodation for the bridal couple is not automatically included and is subject to availability.
    
    The client must confirm all changes and cancellations in writing.

NOTE

• No booking is confirmed until Tala is in receipt of a Signed Contract and deposit.
• If you are booking Paperbark Lodge for your wedding all rooms in the lodge need to be booked
• 14 days prior to wedding date, it is imperative that final numbers are confirmed and your Pro-forma invoice is settled.
• The Bar Bill will be presented for settlement on checkout.

** All prices quoted are subject to change **
Please note that until we are in receipt of a Signed Contract and Deposit from you, TALA shall not be held responsible for any provisional bookings made.